Privacy Policy

Last updated: October 2026

Yoga with Jan is run by Janet Benn, a yoga teacher based in Cheltenham. I'm responsible for the personal information you share with me through this website, by email or phone, on Instagram, or at my sessions, workshops and retreats.

I take looking after your information seriously and follow the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. I never sell your details, and I'll only send you marketing emails if you've asked to receive them.

If you have any questions about this policy, please email me at hello@yogawithjan.com.

When I collect your information

  • When you send a message through a form on this website

  • When you email, phone or message me on Instagram

  • When you book a 1:1 session, workshop, day retreat or retreat with me

  • When you sign up to my newsletter

  • When you visit this website (see Cookies below)

Weekly classes, Zoom places and OrangeYoga workshops are booked through OrangeYoga, which looks after your booking details under its own privacy policy.

What I collect

  • Contact details: your name, email address, phone number, and anything you include in your message

  • Booking details: the sessions or events you've booked, and payments you've made to me. I don't store card details.

  • Health information: injuries, health conditions or pregnancy, if you choose to tell me, so I can teach you safely

  • Retreat details: emergency contact, dietary needs and travel information, where needed

  • Newsletter preferences: whether you've signed up, and when

  • Photos and videos: only ever with your specific permission

  • Website data: such as your IP address, browser, device and the pages you visit, collected through cookies

Why I use it, and the legal basis

  • To reply to your enquiry and arrange your sessions or events. Legal basis: contract, or taking steps at your request before a booking.

  • To teach you safely, using any health information you share. Legal basis: your explicit consent, which you can withdraw at any time.

  • To send you my newsletter. Legal basis: consent. You can unsubscribe at any time using the link in every email.

  • To keep financial and business records. Legal basis: legal obligation.

  • To let you know about changes to something you've booked, and to improve my services. Legal basis: legitimate interests.

  • To run this website and understand how it's used. Legal basis: legitimate interests for essential cookies, and consent for analytics cookies.

Who I share it with

I only share your information when I need to:

  • Services I use to run my business, such as Squarespace (this website and its forms), my email provider, my newsletter provider, and Instagram (Meta) if you message me there

  • People I run events with, such as Sara Phillips for the Cotswold Day Retreat, and venues, where they need details such as dietary requirements

  • Professional advisers, such as my accountant and insurer

  • HMRC, the police or other authorities, where the law requires it

Some of these services, such as Squarespace, may store data outside the UK. Where they do, they use safeguards recognised under UK law to protect it.

How long I keep it

  • Enquiries that don't lead to a booking: up to 2 years

  • Client and booking records, including health information: while you're a client, then up to 7 years for insurance and tax purposes

  • Newsletter sign-ups: until you unsubscribe

  • Photos and videos: until you ask me to remove them

Cookies

This website is built with Squarespace, which uses cookies to make the site work and to show me anonymous visitor statistics. Essential cookies are always on. Analytics cookies are only used if you accept them in the cookie banner. You can change your choice at any time through the cookie settings link on this site, or in your browser settings.

Your rights

You have the right to:

  • ask for a copy of the personal information I hold about you

  • ask me to correct anything that's wrong or incomplete

  • ask me to delete your information, or to limit how I use it

  • object to how I use your information

  • withdraw your consent at any time, where I rely on consent

  • ask for your information in a format you can take elsewhere

To use any of these rights, please email hello@yogawithjan.com. I'll reply within one month.

If you're unhappy with how I've handled your information, you can complain to the Information Commissioner's Office (ICO) at ico.org.uk. I'd appreciate the chance to put things right first, so please do get in touch.

Changes to this policy

I may update this policy from time to time. The latest version will always be on this page.